Showing Up as a Coach: The Power of Presence and Permission to Pause

Being the main character who shows up for others is legendary. Here are 5 fun ways to build a rep for being reliably awesome...and one ‘get out of jail free’ card, that has a few strings attached. 🧵

We’ve all had those moments—when life gets overwhelming, when doubt creeps in, or when we just need someone to say, “Hey, I’ve got your back.” That’s where showing up makes all the difference. 

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At CHART, our coaches don’t just teach, they show up for their coachees and trainees in big and small ways. Whether it’s a pep talk before a big presentation or a quick check-in after a tough day, being present is what turns good coaching into great coaching. So, how can you show up for the people who count on you?

1. Be a "Reply Guy" (The Good Kind) 

We’ve all known those who reply to everything with 🔥 or 👍—don’t be that guy. Be the person who responds with genuine support. CHART coaches know that even a quick “How’d it go?” 🫣 after a tough procedure can go along way and make a coachee feel seen. 

2. The Power of the Random Check-In 

You don’t have to wait for a crisis to show that you care. Shoot a “Just thinking of you!” text or tag them in a meme that made you laugh. Small, unexpected gestures remind people they’re not alone.

CHART coaches are masters of the nudge. “How’s fill in the blank going?” *nudge—nudge* It’s casual but shows they remember the details. They remember you.

3. Listen Like a Podcast Host (Minus the Endless Ads) 

When someone opens up, your job isn’t to fix everything —it’s to listen. Nod, ask questions, and resist the urge to interrupt with your own story. 💪 Listening is a muscle that needs training. We work with our coaches to practice active listening, not just waiting for a turn to talk. 🙋‍♀️🤦‍♀️ 

4. Show Up… Literally 

Sometimes, being there means being there. Whether it’s hopping on a quick call, showing up to a trainee’s first solo case, or grabbing coffee to talk things out, physical (or virtual) presence matters. CHART coaches don’t just coach from the sidelines—they’re in the trenches with their coachees.  🤝

5. Follow Through (Ghosting is for bad dates, not medical professionals) 👻

Saying “I’m here for you” is easy—proving it is what counts. If you promise to review a case study, do it. If you say you’ll check in next week, set a reminder. CHART coaches build trust by keeping their word, and that’s how strong coaching relationships thrive.

Pro Tip: "The Respectful Rain Check" – Sometimes, the best way to show up for someone is to admit when you can’t be at your best. Demonstrating reliability while canceling is still professional.

No need to concoct a woeful tale so people will ‘let you off the hook.’ Whether you’re exhausted, overwhelmed, or just having an off day, there’s no shame in saying: “Hey, I want to give you my full attention, and right now, I’m not at 100%. Can we reschedule when my mind is calmer?”

This does three powerful things:

1. Models Self-Awareness – You teach your coachee that it’s okay to prioritize their mental health and well-being.

2. Maintains Trust – They’ll appreciate your honesty much more than a distracted or half-hearted session. Every. Single. Time. Wouldn’t you?

3. Ensures Quality Time – When you do meet, you’ll be fully present and engaged.

   
   

🚨CAUTION: ⚠️ Don't allow a raincheck to become a monsoon of missed opportunities.

Manage your instincts and keep the dialogue alive. 

Ready to move from inspiration to execution? Stop scrolling and take the leap—it's time to activate your new strategy. Next time you’re stretched thin, try the "Respectful Rain Check" approach:

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📢 Call to action with specific scripts to help you find the words:

• Acknowledge – “I really value our time together, and I want to make sure I’m bringing my best.”

• Offer a solution – “Would it work to move this to a new time or extend the deadline by X number of days?”

• Reaffirm commitment – “I’m looking forward to diving in when I can give this the focus it deserves.”

  
  

With this approach, you’re still showing up—just in a way that honors both your limits and their growth. 💡

CHART coaches get it. Real support isn’t about always being on—it’s about being real. And sometimes, the most meaningful way to show up is to admit when you need to pause, pivot, or reschedule. Because when you do, you’re not letting anyone down—you're able to show up for your coachee. What’s the harm in revealing to the world (or your coachee) that you are not, in fact, an actual superhero? 🦸

Final Thought: Showing up is making the decision to be intentional with your coachees.

Forget the highlight reel. Showing up isn't about grand gestures—it's about the intentional choice to be present, even in small ways. Whether it’s adjusting a meeting because you’re not at your best, texting a quick checking-in emoji ✅, or simply listening without distraction, these moments add up and build trust with your trainees.

CHART Coaches prepare for meaningful encounters, impactful courses, and coachees seeking guidance every day.

OK - Your turn! What’s your signature way to show up?

🔥 Light up the comments below! 🔥 

Do you have the desire to train and GROW others in this profession? If so, consider taking your leadership skills to the next level by becoming a CHART Certified Coach. The 6-week program incorporates e-modules, virtual training, application-based reflection, and learning alongside other emerging leaders. There are 3 sessions planned for 2026, and we are excited to offer scholarships to offset fees for some applicants. You can be the reason someone feels seen, supported, and unstoppable in the EP Lab or device clinic. 💥

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Regina Kiefer,

RCES, RCIS, CRAT, RT(CV)

Chart Certified Coach

Regina is the Director of Professional Development at CHART Healthcare Academy. She has 20+ years in Cardiology - cath lab, EP lab, and CVT education programs. She also serves on the Certified Rhythm Analysis Technician - CRAT exam committee for Cardiovascular Credentialing International. Regina is passionate about helping individuals find their purpose in the world of EP and coaching.

Connect with Regina on LinkedIn - Forging a Network of Professionals Committed to Education, Leadership, and Creating Lasting Impact in Healthcare.